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This blog will no longer be updated.  Please check out Zoomdog's new website at:

www.zoomdogagility.org

Email us at secretary@zoomdogagility.org with any questions!

August 15 2013 Meeting Minutes

Agenda for Member Meeting

August 15, 2013 at 6:30 pm

USU Vet Building

1.     Roll Call

Member	Present/Absent		Member	Present/Absent
Maria Hansen	present		Courtney Henry	Present
Jacqueline Guymon	present		Bob Curry	Present
Vicki Rosen	Absent		Brad Cole	Absent
Rachael Dolce Flammer	Absent		Frank Scheffke	Present
Shegay Cook	Absent		Wade Cook	Absent
Chris Milbank	Absent		Michelle Jamison	Absent
Debi Rogers	Absent		Ed Rogers	Absent
Paul Guymon	Absent		Rachel VanWettere	Present

2.     Introduction of new members and guests

a.      New Members voted in tonight: Scott Barber, Jill Romo, Rachel Van Wettere

3.     Guests: none

4.     Reading of minutes and correspondence

a.      Minutes from July 11

b.     Correspondence: none

5.     Reports of Officers and Committees

a.      President:

b.     Vice-President:

                                                    i.     Club Shirts: Courtney will be taking orders for Zoomdog T-shirts. It was decided that there will be two options: (1) royal blue, women’s cut athletic (synthetic) shirt or (2) royal blue, men’s cut cotton shirt. If at least 10-15 shirts (of either design) are purchased, the price will be about $20/shirt.  

                                                  ii.     Website: The current website is being paid for but not used. It is proposed that the current website be discontinued and replaced with Google Apps—which can be used as the website, document-storing site (like Dropbox), conversation/chatting/hangout site, Zoomdog email account, Zoomdog blog, and reciprocal links to Humane Society, 4 Paws, local dog businesses, etc. It will cost $50 max/year.

1.     Courtney is building a website for the club. It is not currently open to the public—she’s waiting on the Board members to log in and give feedback.

c.      Secretary:

                                                    i.     Change Membership Bylaws: In order to streamline membership, address members’ concern about the requirements and length of time it takes to become a member, and to prevent multiple revisions to the Membership section of the Club’s Bylaws, it is proposed that the bylaws be amended as written in the attached document.

                                                  ii.     Membership Dues: Many people have not paid their membership dues. Please do so tonight, because you have to pay full price for classes until your dues are paid. (Dues are $40 if you join between July 1 and December 31^st and $20 if you join between January 1^st and June 30^th.)

d.     Treasurer: see “Financial State as of 7/31/2013” and “2013 Budget”

e.      Training Director:

                                                    i.     New Classes: Contact Vicki if you’re interested in any classes

1.     Beginning Agility B (1 hour, 4 week) started Tues Aug 6^th at 7:30 pm at the barn. Teacher: Rachel Flammer. Co-teacher: Jacqueline

2.     Advanced Agility (1 hour, 6 weeks) will start Mon Aug 26^th at 6 pm at the barn. Teacher: Kristen. The price of this session (only) will be $59 for those who paid for 8 weeks but received only 6 weeks.

3.     Intermediate Agility (1 hour, 6 weeks) will start Mon Aug 26^th at 7:10 at the barn. Teacher: Kristen.

4.     Weaves (1/2 hour, 4 week) will start Wed Sept 4^th at 7:30 pm. Location to be determined. Room for 6-8 dogs. Teacher: Vicki

5.     Treibball (1/2 hour, 4 week) will start Wed Sept 4^th at 7 pm. Location to be determined. Room for 6-8 dogs. Teacher: Jacqueline

6.     Rally (1 hour, 6 week) will start soon on Thursday nights at 7 pm. Teachers: Courtney and Maria. Location to be announced.

                                                  ii.     Prices:

1.     Kristen’s Intermediate and Advanced Agility 6-week-classes: $84 (member) or $105 (non-member)

2.     Classes taught by volunteers: Four-week classes = $50 (member), $60 (non-member), or $30 (4H members). Six-week classes = $75 (member) or $95 (non-member)

f.      Committee SignUp: The members present signed up the following committees. The members who were absent still need to sign up for a committee in order to fill their membership requirements.

                                                    i.     Activity/Fund Raising Committee: This committee plans parties/socials/fund raisers/mini-trials/public demonstrations, solicits sponsors/vendors, contributes information for website/blog, advertises events, etc. 

1.     Chairperson: Maria Hansen

2.     Committee Members: Rachel Van Wettere, Scott Barber, Courtney Henry

                                                  ii.     Training Committee: This committee plans which classes will be taught (what, when, where), teaches/co-teaches the “volunteer” classes, approves volunteer teachers, oversees registration of classes, makes class rolls for teachers, contributes information for website/blog, repairs/buys/inventories equipment, etc.

1.     Chairperson: Vicki Rosen, as per Section 5.B.5.b of the club’s bylaws

2.     Committee Members: Rachel Van Wettere, Jacqueline Guymon, Maria Hansen, Scott Barber, Courtney Henry

                                                iii.     Membership Committee: This committee contacts people who have shown interest in joining the club, collects membership applications & communicates with the treasurer to ensure dues are received, records volunteer hours/events & sends quarterly reminders to those who are in jeopardy of losing membership, proposes changes to membership applications/benefits/bylaws to the Board, contributes information for website/blog, sends birthday cards to members, etc.

1.     Chairperson: Jacqueline Guymon, as per Section 5.B.3.d of the club’s bylaws

2.     Committee Members: Bob Curry

6.     Elections

a.      Bylaw changes:  Voting could not take place as the required quorum of 2/3 of the members were not present.  

                                                    i.     Membership requirements

                                                  ii.     Spending cap

                                                iii.     Electronic voting: The proposed amendment is attached. Please review it and come to the meeting next month, when it will be voted upon.

7.     Unfinished Business

a.       Vet Your Pet Night: We need to reschedule—only 2 students were available on the day we chose. More information to come at a later date.

b.     Sweat For a Pet. Maria’s emails have been unanswered.

8.     Adjournment: Next meeting will be held at the USU Vet Building on Thursday, Sept. 12^th at 7 pm.

PROPOSED AMENDMENTS TO THE CURRENT BYLAWS

please read these and vote on them at our next meeting—it takes 2/3 majority

SECTION 3:  Members

A.  Classes and Qualifications. This corporation shall have two classes of members, designated as general members and honorary members. Any person dedicated to the purposes of this corporation and who has submitted an application for membership and who has met the requirements of Section 3 F below and has paid such dues and fees as the Board may fix from time to time shall be eligible for general membership on approval of the membership application by the Board and the General Membership and the payment of such dues and fees as the Board may fix from time to time.

F.   Requirements for Membership

      1.   The Board shall establish requirements for membership to the club

      1.2 A candidate for membership shall apply for membership on a form approved by the Board of Directors, which shall provide that the candidate agrees to abide by these bylaws.  Accompanying the application, the candidate shall submit payment of membership fees and dues for the current year.

      2.   The applicant will have shown a commitment to participation in the club's activities by participating for the club's benefit at a minimum of two club activities (club meetings, club events, or club projects).

      3.   All applications are to be filed with the Secretary, and each application is to be screened by the Membership Committee. The Membership Committee will forward each application to the Board of Directors with its recommendation.

      4.   Each application shall be read at the first meeting of the general membership following its receipt, and may be submitted for a vote of the general membership at that meeting.

      5.   Affirmative votes of three fourths (3/4) of the general members present shall be required to elect the applicant.

      6.   Candidates whose applications have been rejected by the corporation may not reapply until six (6) months have passed since the rejection vote was taken.

Section 4: Meetings

E. Voting

6. Electronic Voting. When considering whether to amend the club’s bylaws, members in good standing may vote on the proposal in person at a general club meeting or by electronic means (email, electronic surveys, etc.); provided that the members attended the club meeting in which the amendment was proposed, and the members transmit their votes to the secretary prior to the general club meeting in which the amendment will be reviewed and voted upon. All votes, whether submitted electronically or in person, shall be treated equally. With the exception of amendments to the bylaws, all other voting must be conducted in person.

Amendment 1: Board members and committee members have the authority to authorize expenditures of amounts not greater than $110. Other expenditures require a majority vote of the members at any meeting.

Amendment 2: Ongoing expenses such as facilities, equipment, and professional services shall be presented to members for approval, as part of the budget process, by majority vote of those in attendance. 

Come try agility!

Beginning Agility A and Beginning Agility B

Tuesdays 700 p.m.
Wellsville Barn
Trainer: Rachael Flammer
(4 weeks) $60 non-club members/$50 club members/$30 4-H members 

This course will focus on introducing you and your dog to agility.  Work will include learning the basics  of the sport, safely teaching your dog select pieces of equipment, and reinforcing basic commands.  This course is a great opportunity to wet your paws and see if agility is for you!
Prerequisite: None for part A.  For Beginning Agility B, students must have taken Beginner Agility A or comparable classes.

 

Starting date is August 6!

 

Welcome new board members!

Welcome to Zoomdog's new board members:

President - Maria Hansen

Vice President - Courtney Henry

Training Director - Vicki Rosen

Treasurer - Bob Curry

Secretary - Jacqueline Guymon

Please feel free to contact them at zoomdogagilityclub@gmail.com.  Also, a big thanks to our previous board members for their hard work and dedication!!!